ࡱ> >@=#` bjbjmm 0*b b b b , $2  $Vhp   "    | FYb 0$%~. .$. y  $ b b  Chess Club Presidents Report 10/05/07 On Friday the September 14, 07, all four of the officer positions were filled, but according to our bylaws, we need to have a membership committee. In order to have a membership committee, I need to appoint a chairperson for it. Since no one has yet volunteered to take on this responsibility, it shall remain vacant at this time. If anyone is interested in this position please speak to me after this meeting is over. The recommendations below were not discussed at the last Executive Board meeting on the 21st of September. This was because of the large amount of issues that the club is currently faced with. There has been very little time to deal with them all. Nonetheless, I have given them careful consideration and I believe they are necessary and in need of your prompt attention. Please note that voting to accept this report does not obligate the membership to vote in favor of these recommended resolutions. It only keeps them on the agenda to be openly discussed and voted upon. Recommendations: Tournament Publicist RESOLUTION It is resolved that the Chess Club will create a new position with the title of Publicist. This position will be assigned the following duties: The Publicist assumes primary responsibility for the execution and implementation of decisions made by this body relating to public relations, marketing strategies and/or advertising campaigns. Has primary responsibility for the creation and distribution of flyers Has primary responsibility for the creation and distribution of news releases Works closely with the executive board so that the details of his responsibilities are properly implemented Consults with the clubs advisors when necessary Communicates to this body any new recommendations that relate to the Publicists primary responsibilities Replacement of the Tournament Secretary Duties RESOLUTION It is resolved that the Chess Club will replace the recommended Tournament Secretary Duties Resolution in the Executive Report with the following more complete Resolution; It is resolved that the Tournament Secretary will have charge of the following responsibilities: Type up a Results Sheet every two weeks and post it in the display case Keep track of Leader positions with a posting entitled Leader Board Keep a binder that contains a copy of each previous results sheet (binder will be provided) Make sure a current copy of the Ladder Challenge rules is posted Obtain a copy of the Ladder Challenge promotional flyer and post it in the display case. Post pictures of the prizes (when available) Assist the president and the advisor with the provision of chess sets, clocks and notation sheets to Ladder Challenge contestants Assist the Tournament Director and club advisors during tournament play Make sure that the Display Case looks neat and well kept Chess Club email address RESOLUTION It is resolved that the club is in favor of having MATC provide the club with an email address that can be used to receive club inquiries and other general public relations type communication. It is further resolved that the club prefers to be assigned the following email address:  HYPERLINK "mailto:chessclub@matc.edu" chessclub@matc.edu Chess Club office acquisition RESOLUTION It is resolved that the club is in favor of having MATC provide the club with an office equipped with a desk, phone and computer. Communication of Decisions RESOLUTION It is resolved that the club would like the clubs secretary to help the clubs president compose written correspondence to MATCs Director of Student Life communicating decisions made by this body that require the directors approval for implementation.   %'()* , . ; > ' * / ô}xmamVNFNV>VhACJaJhHCJaJhACJaJhAhACJaJhAhdCJH*aJhAhdCJaJ h1/k6hd>*CJaJh>hd>*CJaJhHht>*CJ hHh =>*CJ hHhH>*CJ h =h"{h =56>*CJ8aJ8hJh =56>*CJ8aJ8h?*hVS*56@CJ$aJ$h?*h?*56@CJ$aJ$hJht5>*CJ(aJ(  )* I J   ) * J 5 & FgdJ & FgdH^8h^hgdH^8 & Fgddgd1/kgdd$a$/ 7 H I J l p      ' ) * > ? 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