ࡱ> 463q` bjbjqPqP 0$:: RRRRRRRf, f2: : : : : : : : $h!j,R: : : : : ,RR: : A : R: R:  :  ~RR: . oMP "W08Z R,R(: : : : : : : ,, : : : : : : : fffd$ffffffRRRRRR Chess Club Advisors Report 10/05/07 After consulting with the clubs president, it was agreed that the club has urgent business to take care of and that it needed to be done ASAP. This is why it was decided to hold todays full membership meeting. It was done to make up for the meeting that was not well attended last week. Parliamentary procedure is required for meetings by MATCs Office of Student Life. Consequently, it is very important that the clubs minutes reflect that parliamentary procedure was used and used properly. That is why the phraseology of our motions is so important. Procedural tidbits: The definition of a quorum for clubs and student organizations is: having more than 50% of active members present Because the Office of Student Life requires a minimum of 15 members for clubs to exist, clubs are required to have at least eight members present at all full membership meetings in order to attain a quorum Example of a motion: I move to implement recommendation #2 of the Executive Report 2nd Example of a motion: I move to accept the Presidents Report Although not necessary in committee meetings, seconding a motion is required during a full membership meeting. The chairperson of a full membership meeting cannot vote except to break a tie Part of the reason agendas are created is so that the membership can be sure that business is handled properly and point out when the membership gets off track Due to the urgency of the matter, I created a flyer advertisement for the club this week so that todays meeting would be properly attended. I ask that the following resolution recommendations be placed under NEW BUSINESS in todays Agenda so that the membership may have an opportunity to vote on them. I will offer an explanation on the merits of the resolutions if the membership moves to accept my report when Im done presenting it. Please note that voting to accept this report does not obligate the membership to vote in favor of these recommended resolutions. It only keeps them on the agenda to be openly discussed and voted upon. Recommendations: Election for Officer Vacancies RESOLUTION It is resolved that the Chess Club will hold an election at the clubs next scheduled Chess Meet (October 12th) to fill any existing officer vacancies. Display Case Location RESOLUTION It is resolved that the club will decide upon three preferred locations for the Display Case so that its placement will not be delayed. Website archive of Minutes and Reports RESOLUTION It is resolved that the club is in favor of having an archive of its minutes and written reports available on the Chess Clubs Website. It is further resolved that the club is in favor of having the Office of Student Life do these postings for the club in a timely manner.  !"$&'()K L M q \ p ô}rjrbrTrKh >*CJaJhYg"h3Y6>*CJaJhYg"CJaJh3YCJaJh3Yh3YCJaJh3Yh CJaJhH\VCJaJh7zCJaJ htCJ h =CJ hVS*CJ h4HCJ h =h"{h =56>*CJ8aJ8hJh =56>*CJ8aJ8hzhVS*56@xCJ$aJ$hzhz56@xCJ$aJ$hJht5>*CJ(aJ( ()L M \ ] q N =>ij7gd0Bch^hgdfk & Fgd3Y & Fgd gd3Y$a$p q > Y a x  C D N | P ޤށskcchfkCJaJhCJaJh chJDv6>*CJaJhJDvCJaJhkh3Y56>*CJaJhkh3Y6CJaJh3YCJaJh1RCJaJh h CJH*aJh CJaJh chdi6>*CJaJh0BcCJaJh cCJaJhdiCJaJhi0CJaJhVS*>*CJaJ$ <=>aqhij(/34678GӾwnb[Rh =56CJ h:h:h-ShVS*>*CJaJhk>*CJaJhK6CJaJh`uhJDv6CJaJh`uhdi6CJaJhdi6CJaJh`u6CJaJh`uhk6CJaJh3hJDv>*hJDv>*CJaJh-Sh3Y>*CJaJh-Shsi\>*CJaJhfk>*CJaJh7zCJaJh0BcCJaJh^CJaJ78IJt1h^hgd_% & Fgd_%h^hgdLpI & Fgd_Bh^hgdH^8 & Fgd: GIJhit &01ư̥|ukaukWLh3hCJaJh_%h2G5CJhh5CJh_%h_%5CJ h5CJh_%CJaJhLpICJaJh3hLpICJaJ hS#5CJ hLpI5CJh3hH^8CJaJ hS#CJhzYhzYCJH* hzYCJ h ?5CJ hH^8CJh-ShH^85CJh-Sh`5CJaJh-Sh`5CJaJh = h =5CJ  .:loh2GCJaJhCJaJh_%CJaJhCJaJ .:pfk/ =!"#$% 8@8 Normal_HmH sH tH 8@8 Heading 1$@&>*DA@D Default Paragraph FontVi@V  Table Normal :V 44 la (k@(No List DC@D Body Text Indent h^h2B@2 Body TextCJ $ ()LM\]q N =>ij78IJt  1  00000000000 0] 0] 0] 0] 0] 0] 0]0]0]00000j00 00J0J 00 0  00  0T3Pp G 7    !"$L =>  +)  I< }(j^>1>BI/;r厠&S ]9<,n9<}T,5 hh^h`OJQJo( ^`o(hH. ^`hH. pLp^p`LhH. @ @ ^@ `hH. ^`hH. 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